Project Coordinator

An exciting career awaits at CoolIT Systems

POSITION: Project Coordinator

JOB TYPE: Full Time
Calgary, AB (candidates located in other areas will be considered)
EDUCATION: Technical Degree

The Opportunity

An exciting and challenging position exists as the Project Coordinator within CoolIT’s Professional Services team. As a member of the team, you will be a key contributor to CoolIT’s excellence in the global deployment and maintenance of our industry leading products and services in data center applications.

As the Project Coordinator, your key responsibilities will include:

  1. Coordinate and liaise with CoolIT internal teams to ensure smooth delivery of products and services through our Professional Services Project Engineers, Channel Managers and Team
  2. Ensure consistent adherence to our MIC L2 Process requirements which allow Professional Services to execute on, deploy, and maintain our active business.

Company Overview

Founded in Calgary, Alberta in 2001, CoolIT Systems Inc. is the world leader in liquid cooling technology. Today, CoolIT’s technology is disrupting the inefficient, expensive, and outdated paradigm of using air to keep electronics cool. We work with the biggest names in the technology industry to enable high-performance data centers and desktop computers that are used for everything from solving science’s most complex problems to delivering the latest high-end entertainment experiences.

As the global leader in scalable liquid cooling technology for desktop computers and data centers, CoolIT expects to continue our strong growth trend in 2022. With a record-breaking open order book and an average YoY revenue growth rate of 60% since 2016, there’s never been a more exciting time to join our team.

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values. We are a company that is full of vibrant, innovative people who love what we do.

Vivid Vision

At  CoolIT,  our  Vivid  Vision  is  perhaps  the  most  important document we possess,  and we reference it daily. The Vivid  Vision  brings  us  together  and  aligns  our  efforts, intentions,  and  definition  of  success.  As  we  grow,  the  need to  have a unified  cause and direction  is  more vital  than ever,  and  the  Vivid  Vision  is  exactly  that.  This is  where  we are  going  and this  is  how we will know when we get there. Our Vivid Vision is based on three pillars:

Dream: An innovation beacon, authority and educator to industry

People: Bright passionate team members pursuing dreams, thinking different and finding a better way

Culture: Delivering on what we promise, on-time, every time

Duties and Responsibilities

  • Create project schedules based on estimated delivery dates, production timelines, pre-fabrication timelines, and logistics timelines for all OTS (off-the-shelf) components pertaining to Professional Services deployments;
  • Ensure lead times are communicated frequently from Supply Chain and passed to Project Engineers in a timely manner;
  • Create budgetary POs through REQ entry system in Netsuite to manage project based contingency budgets;
  • Coordinate schedules between production builds and Professional Services Team;
  • Work with logistics to obtain freight and duty charges for quotes;
  • Track shipments and provide updates to Project Engineers prior to weekly customer touchpoints;
  • Coordinate RMAs with Quality and physical shipment returns with logistics;
  • Update and notify customers if required;
  • Assist Manager, Professional Services with daily tasks as required;
  • Coordinate the communication between the engineering team and Professional Services for any ECN updates;
  • Edit, template and establish procedures alongside Document Control in Quality;
  • Assist with ISO Audit non-conformance

Required Skills and Qualifications

  • 5+ years experience in a similar role
  • Technical degree seen as an asset;
  • Team player with strong interpersonal skills, above average communication skills, and a high level of customer service;
  • Acts with a sense of urgency, illustrates ambition and drives for completion of tasks/projects;
  • Solid organizational skills including time management, attention to detail, and multitasking;
  • Motivated, creative, collaborative, and results oriented; and
  • Overflowing with exuberance, energy, and

Application Requirements

  • Cover Letter
  • Resume

Applications submitted without requested documents will not be considered. We thank every candidate in advance, however, only those selected for an interview will be contacted.


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