Accounts Payable Clerk

Accounts Payable Clerk

CoolIT Systems is looking for a high performing Administrative Assistant/Account Payable Clerk with a minimum of 2 years’ experience in a similar role to join our Calgary team.

The primary role of the Accounting & Admin Support associate will be to provide front line reception, basic administration/reception support, and accounts payable assistance.

This is an excellent opportunity for an individual who takes ownership of their role and is a team player. There will be multiple tasks that will feed work into this role (paperwork and electronic documents) for processing and will often require follow up activities.

This role will be the first point of contact for our in-person guests and for anyone calling in on our main phone line, as such the person filling this role will be expected to be pleasant and approachable when interacting with others. The successful candidate will need to possess excellent written and verbal communication skills.

JOB TYPE: Full-time, permanent.
REQUIRED EDUCATION: Accounting & Office Administration.
REQUIRED EXPERIENCE: Minimum of 2 years background in office administration; and minimum of 1-year accounts payable experience.
REPORTS TO: Senior Staff Accountant


CoolIT Systems, headquartered in Calgary, is an industry-leading engineering company that has been dedicated to the invention and design of state-of-the-art liquid cooling technology since 2001. With over 60 patents and 2 million Direct Contact Liquid Cooling (DCLC™) units deployed in desktop computers, servers and data centers around the world, our vision is to become the global leader in energy efficient liquid cooling solutions. We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that will maintain and strengthen our culture while aligning to our vision and values. We’re a company that is full of vibrant, innovative people who love what we do.


  • Assisting in posting of A/P bills into ERP system, confirming information against PO’s and Item Receipts for system accuracy.
  • Route invoices to the appropriate internal parties to ensure appropriate level of approval has been secured for all non-PO invoices
  • Assist in the preparation of month end close
  • Scanning of A/P and A/R related documents, saving to the network and uploading/attaching to the ERP system.
  • Filing of A/P and A/R (paper) documentation to be accessed by our Auditors and internally as needed.
  • Opening and disbursing of mail
  • Other tasks as identified from time-to-time.


  • Accounts Payable knowledge, with minimum of one-year experience posting into a cloud-based ERP system.
  • Enjoy working in a growing, dynamic, and fast-paced environment
  • Intermediate MS Office skills (Excel, Word, PowerPoint, Outlook)
  • The ability to work within a group toward a common goal of improving processes
  • Effective attention to detail and a high degree of accuracy
  • Must possess a high level of moral judgement for handling confidential information
  • NetSuite ERP (preferable)
  • General experience with office equipment (copiers, scanners, phone systems, alarms)


Interested in this position? We would be pleased to review both your cover letter briefly telling us why you would be a great fit for this position and organization, and your resume detailing your related experience and education.
We thank every candidate in advance, however, only those selected for an interview will be contacted.


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